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County of Madera

California

County Recorder

County Recorder

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This office records documents and files maps, and maintains cross-reference indices to these records. Documentary transfer tax is collected on…

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About County Clerk – Elections Division

About County Clerk – Elections Division

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Elections is a division of the County Clerk-Recorder's office and is run by the County Clerk-Recorder. Listed below are some…

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County Clerk

County Clerk

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The County Clerk-Recorder is elected to office every four years, and is responsible for three distinct divisions: County Clerk, County…

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County Recorder

This office records documents and files maps, and maintains cross-reference indices to these records. Documentary transfer tax is collected on transfers of real property. Types of records which are typically recorded include:

  • Real property records – deeds, leases, notices of completion
  • Financing documents – trust deeds, notices of default, reconveyances, financing statements
  • Maps – subdivisions, parcel maps, surveys
  • Mining claim records – notices of location, proofs of labor
  • Military discharge papers
  • Declarations of homestead
  • Mechanics’ liens
  • Tax liens – county, state, federal

Certified copies of vital records (birth, death and marriage) are available for purchase. Beginning July 1, 2003, state law allows only certain authorized Individuals to purchase an “authorized” certified copy.

Recorded documents are microfilmed as a permanent record, and have been electronically imaged since November, 1999. The original document (with the exception of birth, death and marriage records) is returned to the customer after filming. Certain filed documents are retained for a specified length of time, or kept permanently, as in the case of maps.

All records are indexed by the names of the principal parties to the document and by the year recorded. Recorded documents are open for public inspection; copies may be purchased at this office.

IMPORTANT NOTICE: Recorder personnel are forbidden by California legal codes to practice law, which includes advising what forms are needed, how to fill them out, or giving any other legal advice.

For specific information, contact the Recorder’s office at 559-675-7724.  

The items in the brief list below affect recorded documents as of January 1, 2008. Please contact us if you need more information about these changes.

2008 Legislative Changes (California Assembly and State Bills)

AB 1168:CHANGE AFFECTING SOCIAL SECURITY NUMBERS IN RECORDED DOCUMENTS

A new law in Chapter 627 of the Statutes of 2007 prohibits the recording of a document that contains more than the last four digits of a social security number. This law states that unless otherwise required to do so by state or federal law, no person, entity, or government agency shall present for recording or filing with a county recorder a document that is required by any provision of law to be open to the public if that record displays more than the last four digits of a social security number. For more information, see Government Code Section 1 7 9 8 point .8 9.

AB 886: CHANGE IN ACKNOWLEDGMENT FORMAT

Assembly Bill 8 86 Changes the format for a California Acknowledgment. This law in Chapter 399 of the Statutes of 2007 eliminates "personally known" as an element of identification on Certificates of Acknowledgment. For more information, see Section 1 1 8 9 of the Civil Code.

 

NOTICE:

Effective January 1, 2014, the fee for certified copies of California birth, death, and fetal death certificates have increased by $5 each in accordance with Assembly Bill 1053 (Gordon, Chapter 402, Statutes of 2011) and Assembly Bill 110 (Blumenfield, Chapter 20, Statutes of 2013). 

.

Birth

from $20 to $25

Death

from $16 to $21

Fetal Death

from $13 to $18

Marriage

from $14 to $15

RECORDING FEES 
First Page (Limited to 8 ½”x11”) 
(Each additional page or fraction of a page is $ 3.00.)
*Please note there will be a penalty of $3 per page
Of a document if any page of the document is less than or more than 8 ½ x11.
$14.00
COMBINED DOCUMENTS
When two or more documents are serially incorporated into one form they will be considered as two or more separate documents. A recording fee of $14 will be charged for the first page and $3 for each additional page plus $14 for each additional title.
Preliminary Change of Ownership Report Penalty (PCOR)
Flat fee authorized when document evidencing a change in ownership is recorded without an accompanying PCOR.
$ 20.00
Involuntary Lien Notification Fee for Abstracts of Judgments and Mechanic Liens
for the first defendant (for each addition defendant is $3.00)
$ 4.00
Filing of Preliminary 20-Day Notice $ 40.00
Documents Requiring Additional Indexing
Each reference to a previously recorded document that gives names other than the first reference, if the additional reference requires indexing.
$ 1.00
Indexing of More than Ten Names
Each group of ten names or fractional portion thereof after the initial group of ten names
$ 1.00
Financing Statements UCC-1 (timber to be cut, minerals (as extracted) and fixtures) 1 or 2 pages $10.00 3 or more pages $20.00. UCC-3 same fees as UCC-1.
COPIES
First Page 
(Each additional page attached to the same document $ .50)
$ 1.50
Certification per document $ 1.75
VITAL RECORDS
Certified Copy
Birth $25.00
Death $21.00
Marriage $15.00

NOTICE

FEE INCREASE -- January 1, 2014
Effective January 1, 2014, the fee for certified copies of California birth, death, and fetal death certificates have increased by $5 each in accordance with Assembly Bill 1053 (Gordon, Chapter 402, Statutes of 2011) and Assembly Bill 110 (Blumenfield, Chapter 20, Statutes of 2013). Assembly Bill 110 also provides for a $1 increase in the fee for a certified copy of a marriage record.

Current Fee  Fee Effective
January 1, 2014 
Certified Copy of Birth $20   $25
Certified Copy of Death $16   $21
Certified Copy of Fetal Death $13   $18
Certified Copy of Marriage $14   $15

BIRTH AND DEATH CERTIFICATES

Because of the increased occurrence of identity theft, new laws were passed to protect birth and death records from misuse. Beginning July 1, 2003, the California Health and Safety Code Section 103526 permits only specific individuals to receive an authorized certified copy of a birth or death record. An authorized certified copy of a birth record is required to obtain a driver's license, passport, social security card and other services related to an individual's identity. An authorized certified copy of a death record may be required to obtain death benefits, claim insurance proceeds, notify social security and obtain other services related to an individual's identity. Those who do not meet the criteria for an authorized certified copy may receive an "informational" certified copy with the words "Informational, not a valid document to establish identity" imprinted across the face of the copy.

The following persons are authorized by law to receive a certified copy of a birth or death record:

Rebecca Martinez Madera County Clerk/Recorder/Registrar of Voters
Rebecca Martinez Madera County Clerk/Recorder/Registrar
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Contact the Recorder

County Recorder
200 W. 4th Street
Madera, CA 93637
(559)675-7724
This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

The Recorder division is open Monday through Friday, with the exception of holidays.

Business hours are 8:00 a.m. to 5:00 p.m.

Documents are accepted for recording from 8:00 a.m. to 3:30 p.m. only.


General County Contact

General County Contact
200 W. 4th Street
Madera, CA 93637
559-675-7703
This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Use this number to get general information about the County or County departments.  

For non-emergency information or service, dial 311