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County of Madera

California

County Recorder

County Recorder

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This office records documents and files maps, and maintains cross-reference indices to these records. Documentary transfer tax is collected on…

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About County Clerk – Elections Division

About County Clerk – Elections Division

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Elections is a division of the County Clerk-Recorder's office and is run by the County Clerk-Recorder. Listed below are some…

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County Clerk

County Clerk

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The County Clerk-Recorder is elected to office every four years, and is responsible for three distinct divisions: County Clerk, County…

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County Recorder

County Clerk - Recorder and Registrar of Voters

200 W. 4th Street, Madera CA 93637

Clerk (559) 675-7721; Recorder (559) 675-7724; Elections (559) 675-7721; or Toll Free 1-800-435-0509; Fax (559) 675-7870

REBECCA MARTINEZ, COUNTY CLERK-RECORDER & REGISTRAR OF VOTERS

ADVISORY NOTICE

MADERA COUNTY RECORDING FEES WILL CHANGE JANUARY 1, 2016

Pursuant to AB 578 (2004), a $1.00 fee increase for the recording of all real property instruments, with the exception of UCC filings, will be implemented. The additional $1.00 fee will support the establishment of an Electronic Recording Delivery System. Recordings fees will be charged as follows:

Recording Fees [Govt. Code 27361(A)]
First page (Limited to 8 ½ x 11” Sheet) *See Note Below………$15.00
Each additional page or fraction of a page………………………$3.00
Release of Federal Tax Liens…………………………………… $15.00
Release of State, County, or City Liens…………………………$13.00
Maps (Subdivision, Survey, Parcel)………………………………$10.00 first page
$2.00 eachadditional page

*COMBINED DOCUMENTS (Govt Code 27361.1): When two or more documents are serially incorporated into one form they will be considered as two or more separate documents. A recording fee of $15.00 will be charged for the first page and $3.00 for each additional page plus $15.00 for each additional title. (Ex: Deed of Trust and Assignment of Rents – 2 titles $30.00 for the first page and $3.00 for each additional page)
*PAGE SIZE PENALTY (Govt. Code 27361.6): A penalty of $3.00 per page of a document will be imposed if any page of the document is less than or more than 8 ½ x 11”. Documents require at least the top 2 ½” reserved for the recording information and 3
½” left hand corner of that space for recording requested by and a return address.

 

This office records documents and files maps, and maintains cross-reference indices to these records. Documentary transfer tax is collected on transfers of real property at a rate of $0.55 per $500 or fractional portion of real property value; excluding any liens or encumbrances already of record as required per Revenue and Taxation code 11911. Types of records which are typically recorded include:

  • Real property records – deeds, leases, notices of completion
  • Financing documents – trust deeds, notices of default, reconveyances, financing statements
  • Maps – subdivisions, parcel maps, surveys
  • Mining claim records – notices of location, proofs of labor
  • Military discharge papers
  • Homestead declarations
  • Declarations of homestead
  • Mechanics’ liens
  • Tax liens – county, state, federal

Certified copies of vital records (birth, death and marriage) are available for purchase. Beginning July 1, 2003, state law allows only certain authorized Individuals to purchase an “authorized” certified copy.

Recorded documents are microfilmed as a permanent record, and have been electronically imaged since January, 1980. The original document (with the exception of birth, death and marriage records) is returned to the customer after completion of the recording process. Certain filed documents are retained for a specified length of time, or kept permanently, as in the case of maps.

All records are indexed by the names of the principal parties to the document and by the year recorded. Recorded documents are open for public inspection; copies may be purchased at this office.

IMPORTANT NOTICE: Recorder personnel are forbidden by California legal codes to practice law, which includes advising what forms are needed, how to fill them out, or giving any other legal advice.

For specific information, contact the Recorder’s office at 559-675-7724.  

Recording & copy fees are scheduled to change effective January 01,2018.Plesae visit our Recording & Vital Records Fee page.

Recording and Vital Records Fees

Recording Fees

Recording fees are scheduled to change effective January 01, 2018.

The fee table below reflects current 2017 fees and expected 2018 fees.

Recording Fees 2017 fee 2018 fee*
First page (limlted to 8 1/2 x 11")  $15.00  $14.00*
Each additional page  $3.00  $3.00
None-Standard Form Size fee  $3.00/ page
 $3.00/page
Penelty print  $1.00/page  $1.00/page
Additional References that require additional indexing  $1.00/reference  $1.00/reference
Indexing of more than 10 names  $1.00/ten names  $1.00/ten names
Combined documents(each additional title)  $14.00  $14.00
PCOR Penalty  $20.00  $20.00
UCC - 1 or 2 pages  $10.00  $10.00*
 UCC - 3 or more pages  $20.00  $20.00*
 Lien Notification - First debtor  $4.00  $6.00
 Lien Notification - each addtional debtor  $3.00  $6.00
 Release of state , City, County Lien  $13.00  $12.00*
 Notice/Release of Federal Lien  $15.00  $14.00*
 * Building Homes and Jobs Act Fee(SB2-2017) - applies to all documents subject to recording fees - effective 01/01/2018  n/a  $75.00 per title/document, unless exemption provided or $225 cap is met

 

For more information on the Building Homes and Job Act, please visit our Legislative Changes page.

 Copy Fees

 Copy fees are scheduled to change effective January 01, 2018.

The fee table below reflects current 2017 fees and expected 2018 fees.

Copy Fees 2017 fee 2018 fee*
First page $1.50 $3.00
Each additional page $0.50 $1.00
Certification per document $1.75 $2.00
Map - 11 x 17 print $2.00 $2.00
Map - digital or 18 x 26 print $5.00 $5.00


Vital Record Fees

Birth Certificate $25.00
Death Certificate $21.00
Marriage Certificate $15.00
Search Fee if no record is found Cost of certificate type- see above


NOTICE

FEE INCREASE -- January 1, 2014
Effective January 1, 2014, the fee for certified copies of California birth, death, and fetal death certificates have increased by $5 each in accordance with Assembly Bill 1053 (Gordon, Chapter 402, Statutes of 2011) and Assembly Bill 110 (Blumenfield, Chapter 20, Statutes of 2013). Assembly Bill 110 also provides for a $1 increase in the fee for a certified copy of a marriage record.

Current Fee  Fee Effective
January 1, 2014 
Certified Copy of Birth $20   $25
Certified Copy of Death $16   $21
Certified Copy of Fetal Death $13   $18
Certified Copy of Marriage $14   $15

BIRTH AND DEATH CERTIFICATES

Because of the increased occurrence of identity theft, new laws were passed to protect birth and death records from misuse. Beginning July 1, 2003, the California Health and Safety Code Section 103526 permits only specific individuals to receive an authorized certified copy of a birth or death record. An authorized certified copy of a birth record is required to obtain a driver's license, passport, social security card and other services related to an individual's identity. An authorized certified copy of a death record may be required to obtain death benefits, claim insurance proceeds, notify social security and obtain other services related to an individual's identity. Those who do not meet the criteria for an authorized certified copy may receive an "informational" certified copy with the words "Informational, not a valid document to establish identity" imprinted across the face of the copy.

The following persons are authorized by law to receive a certified copy of a birth or death record:

The items in the brief list below affect recorded documents in the Madera County Recorder’s Office. Please contact us if you need more information about these changes.

2017 Legislative Changes

SB 2: BUILDING HOMES AND JOB ACT

 SB 2 mandates that the County Recorder charge a $75 fee on every real estate instrument, paper, or notice submitted to be recorded in addition to any other recording fees to establish the Building Homes and Job Trust that will fund statewide affordable housing projects.  Documents that are statutorily exempt from paying recording fees would also be exempt from this fee.  Documents believed to be exempt from paying this fee must have a valid exemption on the face of the document, or on a cover sheet, prior to submitting with the County Recorder.  The following exemptions may apply:

·         A Documentary Transfer Tax (DTT) declaration stating that the transfer is subject to payment of the DTT including the amount of DTT to be paid at the time of recording; or

·         Exempt per GC 27388.1(a) (2): recorded concurrently “in connection with” a transfer subject to the imposition of DTT; or

·         Exempt per GC 27388.1(a) (2): recorded concurrently “in connection with” a transfer of real property that is a residential dwelling to an owner-occupier; or

·         Exempt per GC 27388.1(a) (1): fee cap of $225 reached; or

·         Exempt per GC 27388.1(a) (1): document is not related to real property (ex. Bonds)

 Failure to include an exemption will result in the imposition of the $75 fee.  Fees collected are to be deposited

in the State and may not be available for refund. For more information refer to Government Code section 27388.1.

 2008 Legislative Changes

AB 1168: CHANGE AFFECTING SOCIAL SECURITY NUMBERS IN RECORDED DOCUMENTS

A new law in Chapter 627 of the Statutes of 2007 prohibits the recording of a document that contains more than the last four digits of a social security number. This law states that unless otherwise required to do so by state or federal law, no person, entity, or government agency shall present for recording or filing with a county recorder a document that is required by any provision of law to be open to the public if that record displays more than the last four digits of a social security number. For more information, see Government Code Section 1 7 9 8 point .8 9.

AB 886: CHANGE IN ACKNOWLEDGMENT FORMAT

Assembly Bill 8 86 Changes the format for a California Acknowledgment. This law in Chapter 399 of the Statutes of 2007 eliminates "personally known" as an element of identification on Certificates of Acknowledgment. For more information, see Section 1 1 8 9 of the Civil Code.

 

Rebecca Martinez Madera County Clerk/Recorder/Registrar of Voters
Rebecca Martinez Madera County Clerk/Recorder/Registrar
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Contact the Recorder

County Recorder
200 W. 4th Street
Madera, CA 93637
(559)675-7724
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The Recorder division is open Monday through Friday, with the exception of holidays.

Business hours are 8:00 a.m. to 5:00 p.m.

Documents are accepted for recording from 8:00 a.m. to 3:30 p.m. only.


General County Contact

General County Contact
200 W. 4th Street
Madera, CA 93637
559-675-7703
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Use this number to get general information about the County or County departments.  

For non-emergency information or service, dial 311